About Board Portals

Board Portal Technology

A board portal is a cloud based system that has collaboration tools that allow board of directors and other committees to work together in a meeting based environment, using materials and board packs containing a variety of documents assembled by company secretaries.

This collaborative platform is designed to provide consistent communication between board members throughout the yearly meeting cycle.

In addition, a board portal is designed to provide for:

• building of board meeting agendas by one or more company secretaries
• scheduling of board meetings, member invitations, RSVPs
• attendance registers
• distribution of board packs and meeting documents, when required
• tabling of motions (votes) and their outcomes
• a management system for committees, committee members and their associated access privileges
• a system for committee members to review meeting agendas and prepare for meetings
• meeting preparation statistics
• collation and distribution of meeting minutes and tasks related to in-meeting decisions
• a governance structure that helps to implement, control and report on compliance and access to board documents
• a secure platform for sensitive board document storage and communications between board members

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