About Board Portals

Board Portal Technology

A board portal is a cloud-based system with collaboration tools that allow boards of directors and other committees to work together in a meeting-based environment, using materials and board packs containing various documents assembled by company secretaries.

This collaborative platform is designed to provide consistent communication between board members throughout the yearly meeting cycle.

In addition, a board portal is designed to provide for:

• building of board meeting agendas by one or more company secretaries
• scheduling of board meetings, member invitations, RSVPs
• attendance registers
• distribution of board packs and meeting documents, when required
• tabling of motions (votes) and their outcomes
• a management system for committees, committee members and their associated access privileges
• a system for committee members to review meeting agendas and prepare for meetings
• meeting preparation statistics
• collation and distribution of meeting minutes and tasks related to in-meeting decisions
• a governance structure that helps to implement, control and report on compliance and access to board documents
• a secure platform for sensitive board document storage and communications between board members

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